How Are GoRoam Giveaway Winners Chosen? A Look at Our Third-Party Administration Process

At GoRoam Supply Co., we're fueled by a spirit of adventure and a commitment to integrity. When we launch a giveaway like our current Storyteller Overland BEAST MODE Van + $30,000 Cash sweepstakes, the excitement is palpable. We hear it from you in your messages and see it in your comments. You’re dreaming of hitting the open road, and we love being a part of that dream. But behind the epic prizes and adventure-driven vision is a bedrock principle that guides everything we do: trust.

You trust us to offer incredible, life-changing prizes, and we trust you to be a part of our community. That trust is a two-way street, and nowhere is it more critical than in the winner selection process. You deserve to know that when you enter a GoRoam giveaway, the process is fair, transparent, and legally compliant. That’s why we want to pull back the curtain and show you exactly how our winners are selected, a process managed from start to finish by an independent third-party administrator.

What Is a Third-Party Sweepstakes Administrator?

So, what exactly is a third-party administrator, and why is it so important? A third-party administrator is a specialized, independent company that manages the legal and operational aspects of a sweepstakes or contest. Their entire purpose is to ensure the promotion is run fairly, legally, and without bias. They are not affiliated with GoRoam Supply Co. or any of our partners; they are a neutral referee whose only job is to enforce the rules.

Think of them as the election officials of the giveaway world. They handle critical tasks like:

• Drafting Official Rules: Ensuring the rules are compliant with the complex web of state and federal laws.
• Bonding and Registration: In certain states (like Florida and New York), if a prize is valued over $5,000, the sweepstakes must be bonded and registered. The administrator handles this legal requirement, which protects the participants by guaranteeing the prize will be awarded.
• Conducting the Drawing: Using certified, randomized methods to select a potential winner from all eligible entries.
• Winner Verification: Contacting the potential winner and managing the entire verification process, including affidavits and tax forms.
• Prize Fulfillment: Coordinating the logistics of getting the prize into the winner's hands.

By handing over these responsibilities to a seasoned, independent expert, we remove any possibility—or even the appearance—of bias. It ensures that every single entry has an equal and fair chance of winning. It’s not a GoRoam employee picking a name out of a hat; it’s a secure, verified, and legally sound process managed by professionals. This is a non-negotiable part of our commitment to you. You can find more about our mission on our about page.

How Is the Grand Prize Winner Actually Selected?

The moment of truth in any giveaway is the drawing itself. It’s what everyone is waiting for. But what does that process actually look like behind the scenes? It’s far more than just clicking a button.

First, once the entry period for the giveaway closes—in the case of our current sweepstakes, that’s May 31, 2026—all the entry data is securely compiled. Every entry, whether it came from a purchase at GoRoamSupply.com or through the free alternative method of entry, is exported into a single, comprehensive database. Each entry is assigned a unique identifier.

This database is then securely transferred to our third-party administrator. Their team verifies the data and loads it into their proprietary, audited software. This isn't just a simple spreadsheet randomizer. These are sophisticated systems designed to conduct random drawings in a way that is verifiable and tamper-proof. The system uses a computer algorithm to select one entry completely at random from the entire pool of eligible entries.

The entire process is documented and witnessed. This creates an official record that proves the drawing was conducted in accordance with the Official Rules and the law. The administrator then provides us with the name and contact information of the single potential winner. That's it. We don't see a list of runners-up; we receive one name. This is the person we then get the incredible honor of contacting.

What Happens After a Potential Winner is Drawn?

Being selected in the random drawing is the first major step, but it doesn’t automatically make someone the official winner. The next phase is all about verification, and our third-party administrator manages this entire crucial process.

First, the administrator will attempt to notify the potential winner using the contact information provided with their entry (usually email and/or phone). This is why it's so important to double-check your information when you enter! They will make several attempts over a specified period, as outlined in the Official Rules.

Once contact is made, the potential winner is sent a Winner Notification Packet. This packet typically includes:

• A Congratulatory Letter: A letter officially informing them that they have been selected as the potential winner.
• An Affidavit of Eligibility: This is a legal document where the potential winner must swear under penalty of perjury that they meet all the eligibility requirements outlined in the Official Rules (e.g., age, residency).
• A Liability/Publicity Release: This form releases the sponsor (GoRoam Supply Co.) from liability associated with the prize and grants permission to use the winner's name and likeness for promotional purposes.
• A W-9 Form: Because prizes of this value are considered income by the IRS, this form is required to issue a 1099-MISC tax form. The winner is responsible for all applicable taxes on the prize.

The potential winner has a set amount of time to complete, sign, notarize, and return these documents. The administrator then carefully reviews the paperwork to ensure everything is in order. If all documents are correctly completed and the potential winner is verified as eligible, only then do they become the Official Winner. It’s at this point that the truly fun part begins: arranging for them to receive their incredible prize—the Storyteller BEAST MODE Van and $30,000 in cash!

Why Is This Process So Important to Us?

As a company founded by a Marine Corps veteran, principles like honor, courage, and commitment are not just words to us; they are the foundation of our brand. We believe in doing things the right way, even when it’s the hard way. For us, running a transparent, legally compliant giveaway isn’t just a business necessity—it’s a direct reflection of our values.

Your trust is our most valuable asset. When you choose to support our small, veteran-founded business, you’re not just entering a giveaway; you’re becoming part of the GoRoam community. You’re investing in a brand that stands for something more. We owe it to you to protect that trust with everything we have. Using an independent administrator ensures that our promise of a fair drawing is not just a promise, but a verifiable fact.

Frequently Asked Questions About Our Winner Selection Process

We get a lot of great questions about how our giveaways work. Here are answers to some of the most common ones.

How can I be sure the drawing is truly random?

This is the most important question, and the answer lies in the independence of our third-party administrator. They use specialized, audited software that has been tested and certified to produce a statistically random result. The entire process is documented and auditable, ensuring that every entry has the exact same chance of being selected.

What if the selected winner doesn't respond or is ineligible?

This does happen. If the administrator is unable to contact the potential winner within the time frame specified in the rules, or if the returned paperwork shows they are ineligible, that person is disqualified. In that event, the administrator will conduct a new random drawing from the remaining eligible entries to select an alternate potential winner. This process is repeated until an official winner is verified.

Where can I see a list of past winners?

The names of our official winners are proudly announced and can be found on our website. We also feature their stories on our blog and social media (with their permission, of course!). You can also request a winner's list by mail, as detailed in the Official Rules of each giveaway.

Why is an Affidavit of Eligibility required?

This is a crucial legal step in any legitimate, high-value sweepstakes. It’s a sworn statement that protects both the winner and the sponsor. It confirms you meet the legal requirements to win and ensures that the prize is awarded to a legitimate, eligible participant, which is required by law. It’s a key part of maintaining the integrity of the giveaway.

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We hope this inside look at our winner selection process gives you the confidence and peace of mind to know that when you enter a GoRoam giveaway, you’re participating in a promotion that is built on a foundation of fairness and integrity. Our commitment to you is as solid as the chassis on the Storyteller Overland BEAST MODE Van we’re giving away.

Ready for your shot at adventure? The sweepstakes is running now through May 31, 2026. Don’t miss your chance to win the van of your dreams plus $30,000 cash. Enter today at GoRoamSupply.com!

Spencer and the team at GoRoam.